5. Implementation

STEP 5.1 Identify Stakeholders.

Purpose To ensure stakeholders are fully engaged throughout the Implementation Stage.
Timing Note Engaging with stakeholders will occur, as needed, throughout the stage.
Useful Tool Guidelines on Stakeholder Engagement

Actions

Action Description
1 Review the Stakeholder Engagement section of the Project Plan.
2 Identify where stakeholders should be consulted in this Stage.
3 Consult throughout the stage as planned.
At the end of this step: Stakeholders have been adequately consulted throughout this Stage.

STEP 5.2 Implement Biosecurity Prevention

Purpose To implement the prevention measures of the Biosecurity Plan.
Timing Note
  • Prevention activities can start in the Operational Planning Stage once the Biosecurity Plan is completed.
  • Biosecurity prevention must be undertaken long term and continue into the Sustaining the Project Stage.

Actions

Action Description
1 Follow the activities recorded in the Prevention section of the Biosecurity Plan.
At the end of this step: The biosecurity prevention measures have been implemented.

STEP 5.3 Train the Team

Purpose To undertake all training and skills are provided for the project.
Timing Note
  • As some types of training can take a long time to prepare and deliver it is recommended that the training activities are started as early as possible in the project.
  • Steps 5.3 to 5.6 may be done in parallel.

Actions

Action Description
1 Review the following documents to determine the training and skills required:
  • Capacity section of the Feasibility Study Report.
  • Project Plan
  • Task Schedule of the Operational Plan
  • Biosecurity Plan
  • Monitoring and Evaluation Plan
2 Organise the appropriate training required for the team to complete the project.
At the end of this step: All team members are adequately trained and skilled to undertake the project.

 

STEP 5.4 Source the Services

Purpose To agree all contracts to cover the supply of services from contractors.
Timing Note
  • As this step can take significant time, it is recommended that it is started as early as possible in the project. 
  • Steps 5.3 to 5.6 may be done in parallel.
Useful Tool Guidelines for Project Managers.

Actions

Action Description
1

Review the following documents to determine the services required from contractors:

  • Project Plan
  • Operational Plan
  • Biosecurity Plan
  • Monitoring and Evaluation Plan.
2 Identify all services and contractors that require contracts.
3 Review your organisation’s procedures relevant to the supply of external services.
4 Agree contracts for all services.
At the end of this step: Contracts are in place to cover all services.


STEP 5.5 Source the Equipment

Purpose To take possession of all necessary equipment for the project.
Timing Note
  • As this step can take significant time, it is recommended that it is started as early as possible in the project.
  • Steps 5.3 to 5.6 may be done in parallel.

Actions

Action Description
1 Review the Equipment List section of the Operational Plan to identify the necessary equipment.
2 Review the Biosecurity Plan to identify the necessary equipment for the biosecurity activities.
3 Review the Monitoring and Evaluation Plan to identify the necessary equipment for the monitoring activities.
4 Gather together all the required equipment. This may require buying missing equipment

At the end of this step:

  • The Eradication Operation Team is in possession of all the equipment and bait/traps to undertake the eradication operation.
  • The team have all the monitoring equipment.
  • The team have all the biosecurity equipment.

STEP 5.6 Complete the Remaining Pre-Operation Tasks

Purpose To complete the preparation for the eradication operation, the monitoring and the biosecurity activities.
Timing Note Steps 5.3 to 5.6 may be done in parallel.

Actions

Action Description
1 Review the Task Schedule section of the Operational Plan.
2 Complete any remaining pre-operational actions required to prepare for the eradication operation, the monitoring and biosecurity.

At the end of this step: Preparation for the eradication operation is complete.

STEP 5.7 Conduct a Readiness Check

Purpose To have an independent technical reviewer verify the readiness for the eradication operation.
Timing Note
  • Steps 5.3 to 5.6 must be completed before this step.
  • If the Project Readiness Report concludes that the project is not ready to proceed with the eradication operation, the report will contain a list of required actions. These actions must be completed and another readiness check may be required.
Useful Tools
  • Project Readiness Report TEMPLATE
  • Project Readiness Report WORKED EXAMPLE

Actions

Action Description
1 Have all project documents and plans reviewed by independent technical advisors.
2 The Project Manager holds a project readiness meeting with the independent technical advisors to discuss all aspects of the project.
3 The independent technical advisors complete a Project Readiness Report.
4 Review and action the recommendations of the Project Readiness Report.
5 Consider whether a further Readiness Check is required if the earlier check identified required actions.

At the end of this step: The Project Readiness Report is complete.

STEP 5.8 Do Pre-Operational Monitoring

Purpose To measure the baseline values of the indicators before the eradication operation begins.
Timing Note
  • Pre-operational monitoring could occur earlier in the project – the importance is that it occurs before the eradication operation begins.
  • For remote or difficult to get to islands the pre-operational monitoring may occur during a Feasibility Study site visit or as part of the visit to the island to conduct the operation.
  • The Project Reporting section of the Project Plan defines when and how the monitoring results are reported to stakeholders.
  • Any training will be completed as part of step 5.3: Train the Team.
  • Any equipment will be found as part of step 5.5 Source the Equipment.

Actions

Action Description
1 Follow the activities recorded in the Monitoring and Evaluation Plan.

At the end of this step: Pre-operational monitoring results have been gathered and recorded. No template is provided for recording monitoring data – Project Managers should use suitable tools.


STEP 5.9 Hold a Pre-Operation Briefing

Purpose To ensure the team are familiar with the eradication operation, what their tasks are and their readiness to perform the operation.
Timing Note
  • Step 5.7 – Conduct a Readiness Check must have concluded that the eradication operation is ready to go ahead.
  • Conduct the briefing at the site immediately before the operation starts.

Actions

Action Description
1 Gather eradication team together.
2 Run through the Operational Plan and each team member’s role and tasks.
3 Answer any outstanding questions from the team.
4 Record the outcomes of the briefing.

At the end of this step: Briefing has been held and recorded. No template is provided.

STEP 5.10 Conduct the Eradication Operation

Purpose To remove the target species from the island by following the tasks detailed in the Operational Plan
Useful Tools
  • Guidelines on Planning and Managing the Eradication Operation
  • Guidelines for Project Managers

Actions

Action Description
1 Follow the eradication plan detailed in the Operational Plan.

At the end of this step: The target species has been removed from the site.

STEP 5.11 Conduct Post-Operation Tasks

Purpose To complete all “tidy-up” activities and other tasks required after the eradication operation.
Timing Note Depending on the project and island remoteness, these tasks may be completed:
  • as part of the same visit to the island as the eradication operation, or
  • on separate visits.
Useful Tools Guidelines on using brodifacoum.

Actions

Action Description
1 If using bait, monitor the breakdown of the bait until safe.
2 If warning signs have been erected, remove them when site is considered safe.
3 Complete all other post-operation tasks detailed in the Task Schedule section of the Operational Plan.

At the end of this step: All post-operation tasks are complete.

STEP 5.12 Hold a Post-Operation Debriefing

Purpose To review the success of the operation.
Timing Note To be undertaken immediately after the operation, before leaving the site; when the entire operation team is together
Useful Tools
  • Operational Review TEMPLATE
  • Operational Review WORKED EXAMPLE
  • Guidelines on Planning and Managing the Eradication Operation.

Actions

Action Description
1 Review the Operational Plan with the team.
2 Review how each of the activities were carried out: pre, during and post operation.
3 Identify any changes to the plan.
4 Identify any lessons learned.
5 Record the outcomes of the debriefing in the Operational Review.

At the end of this step: The Operational Review is complete.

STEP 5.13 Inform the Stakeholders

Purpose To communicate to the stakeholders that the eradication operation has been completed and how it went.
Timing Note Stakeholder consultation will have also occurred though the Implementation Stage as set out in the Project Plan.
Useful Tools Guidelines on Stakeholder Engagement

Actions

Action Description
1 Review the Stakeholder Engagement section in the Project Plan to confirm how you plan to communicate with each group of stakeholders.
2 Review the Project Reporting section of the Project Plan to understand the planned project status reporting.
3 Communicate as planned, providing copies of the Operational Review (as required).

At the end of this step: Stakeholders have been informed of the project status.